Who We Are
- The Office of Educational Research Support (OERS) is your connection to the university sponsored research administration offices.
- We are a team of professional grant administration and research professionals ready to support the faculty and graduate students throughout the College of Education.
- We assist faculty and students in submitting research proposals, coordinating award documentation, and providing post-award administration.
What We Do
We are your connection to the Office of Sponsored Projects (OSP), Office of Industry Engagement (OIE), Sponsored Projects Award Administration (SPAA), and Office of the Vice President and Chief Financial Officer (VPCFO). We will assist you in submitting research proposals through OSP/OIE; coordinate award documentation with OSP, OIE, VPCFO; and provide post-award administration in conjunction with SPAA.
- We assist faculty members and students in the preparation and submission of grant and contract proposals to a sponsoring agency, company, or foundation. This process includes:
- Research the submission process for each application, including rules, regulations, and requirements for each sponsor, as well as the individual program announcement.
- Communicate with the sponsor if questions about the rules/guidelines arise.
- Meet/confer with the researcher to establish what items are needed for the proposal, including budget, research sections, biosketches, support letters, subcontract documents, assurance documents, appendices, and other documents, as needed.
- Create a detailed proposal budget and budget justification.
- Convert and format content for biosketches, research portions, and other sponsor-required documents.
- If a subcontract is proposed, communicate with the subcontract organization in order to procure the requisite documents, budget, and assurances.
- Prepare the grant application via the electronic submission portal for each sponsor and upload the requisite documents.
- Create an electronic OSP Proposal Review Form and coordinate with OSP regarding the proposal status.
- Ensure that all changes required by OSP are met so that the proposal can be submitted, with assurances, to the sponsor.
- Act as an advocate for the Principal Investigator throughout the submission process.
- Check on the status of proposals that have been submitted via various sponsor systems.
- Coordinate with the researcher to prepare “Just-in-Time” documents for NIH submissions likely to be funded, or any required pre-award documentation as requested by a sponsor.
- Prepare revised budgets based on the actual award amount, if a proposal is funded.
- Work with OSP to coordinate the facilitation of funded proposals or contracts to ensure execution, proper post-award paperwork submission, and set-up of accounts.
- Coordinate with the researcher to prepare progress reports for funded proposals/grants, as well as closeout reports, at the end of grant funding.
- Coordinate and prepare paperwork and information for the requisite office (OSP or VPCFO) needed for execution of subawards, business agreements, or additional contractual obligations under the award.
- Request credit, if needed, when an award has been made but funding has not yet arrived.
- Request no-cost extensions and amendments while preparing contractual paperwork for NCEs or amendments, if needed.
- Prepare cost-share forms, if needed, both pre- and post-award.
- Create, maintain, and distribute a grant opportunities list.
- Research funding opportunities.
- Provide faculty with quarterly or monthly financial reports for each sponsored research account.
- Assist faculty with sponsored account budget issues such as insufficient funds, unallowable costs, and accounting errors.
- Upon account set-up, reconcile the proposal budget with the awarded budget.
- Provide guidance and instruction regarding budget and cost restrictions as well as financial terms and conditions of each award.
- Project future expenditures.
- Maintain sponsored accounts compliance with internal (UT) and external (sponsor, state, federal) policies and procedures.
- Assist faculty with effort certification and sponsored research effort management.
- Perform account pre-certification for COE sponsored research accounts.
- Provide necessary cost-share information and invoice expenditure detail as requested by SPAA.
- Work with OERS pre-award staff to process post-award amendments (including no-cost extensions and/or extensions with additional funds), post-award credit authorizations, and “spend available” requests.
- Assist departmental staff with voucher processing.
- Perform checks and projections for cost and budget transfers on sponsored research accounts.
- Act as a liaison between department/faculty and OSP/SPAA.
- Coordinate any audits involving COE sponsored research accounts.
- Please notify post-award staff immediately if you have been contacted for an audit.
- Work with SPAA to rectify sponsor invoicing and/or receivables issues, as well as provide invoice and financial reporting guidance.
- Per any departmental-specific financial need, provide sponsored project account expenditure reports for annual or quarterly expenditure tracking, faculty merit review information, U.S. News & World Report ranking information, and more.
Meet the Staff
Senior Grants & Contracts Specialist
Pre-Award Support for Curriculum & Instruction, Educational Psychology and Special Education Departments
Pursuing grant administration since graduating from the University of Texas at Austin with a B.A. in English in 2009, Liz Kogan has established a presence in the UT-Austin grants community. Originally working at the Jackson School of Geosciences’ Bureau of Economic Geology, Liz accumulated and curated an extensive database of pre- and post-award knowledge concerning federal grants and contracts. Since moving to the College of Education’s Office of Educational Research Support at its inception, Liz has been excited to establish a considerable presence for grant support and education in order to better serve COE Faculty.
Since catching the international travel bug from her time as a study-abroad student at Oxford University, Liz has been to England, Wales, France, and Israel. She hopes to extend that list, though her husband and kitty might have something to say about that. Drop by her office to discuss film, food, or her forever-favorite subject: nerd culture.
Office Hours: M-F: 8:00-5:00pm
Senior Grants & Contracts Specialist
Pre-Award Support for Educational Administration and Kinesiology and Health Education Departments
Amelia Bridges is the newest team member to join the Office of Educational Support, serving the faculty and research staff from the departments of Educational Administration and Kinesiology and Health Education. Amelia has over 8 years of comprehensive grants and contracts experience in the preparation and submission of research proposals to sponsoring agencies and organizations, formerly representing the Jackson School of Geosciences’ Bureau of Economic Geology. Amelia brings The College of Education a blend of a natural sciences background with high level research administration skills.
Amelia grew up at the McDonald Observatory in Ft. Davis, TX before pursuing a BA from the University of Texas at Austin in Geography and the Environment, specializing in natural resource management. In her free time she enjoys gardening, cycling, camping, cooking, and cinema. Amelia is passionate about research at UT Austin and is excited to help facilitate successful grant proposals for the College of Education.
Sanchez Office - SZB 244D
Office Hours: M, W, F: 8:00am-5:00pm
Belmont Office - BEL 710C
Office Hours: Tu, Th: 8:00am-5:00pm
Charles ‘Chaz’ Gardinier
Senior Grants & Contracts Specialist
Sanchez Office – SZB 244D
Office Hours: W, Th, F: 7:30am-4:00pm
Belmont Office – BEL 710C
Office Hours: M, Tu: 7:30am-4:00pm
College of Education
Office of Educational Research Support
1912 Speedway, STOP D6300
Austin, TX 78712-1821
Parking is available in the Brazos Parking Garage and there is a 30-minute loading zone area behind the Sanchez Building if needed.