Who We Are
The Office of Educational Research Support (OERS) is your connection to the university-sponsored research administration offices. We are a team of professional grant administration and research professionals ready to support the faculty and graduate students throughout the College of Education. We assist faculty and students in submitting research proposals, coordinating award documentation, and providing post-award administration.
Angela Adair, Senior Grants & Contracts Specialist, Pre-Award Support for Educational Leadership and Policy and Kinesiology and Health Education
Liz Kogan, Senior Grants & Contracts Specialist, Pre-Award Support for Curriculum and Instruction, Educational Psychology and Special Education Departments
Charles ‘Chaz’ Gardinier, Senior Grants & Contracts Specialist, Post-Award Support
What We Do
We are your connection to the Office of Sponsored Projects (OSP), Office of Industry Engagement (OIE), Sponsored Projects Award Administration (SPAA), and Office of the Vice President and Chief Financial Officer (VPCFO). We will assist you in submitting research proposals through OSP/OIE; coordinate award documentation with OSP, OIE, VPCFO; and provide post-award administration in conjunction with SPAA.
We assist faculty members and students in the preparation and submission of grant and contract proposals to a sponsoring agency, company, or foundation. This process includes:
- Research the submission process for each application, including rules, regulations, and requirements for each sponsor, as well as the individual program announcement.
- Communicate with the sponsor if questions about the rules/guidelines arise.
- Meet/confer with the researcher to establish what items are needed for the proposal, including budget, research sections, biosketches, support letters, subcontract documents, assurance documents, appendices, and other documents, as needed.
- Create a detailed proposal budget and budget justification.
- Convert and format content for biosketches, research portions, and other sponsor-required documents.
- If a subcontract is proposed, communicate with the subcontract organization in order to procure the requisite documents, budget, and assurances.
- Prepare the grant application via the electronic submission portal for each sponsor and upload the requisite documents.
- Create an electronic OSP Proposal Review Form and coordinate with OSP regarding the proposal status.
- Ensure that all changes required by OSP are met so that the proposal can be submitted, with assurances, to the sponsor.
- Act as an advocate for the Principal Investigator throughout the submission process.
- Check on the status of proposals that have been submitted via various sponsor systems.
- Coordinate with the researcher to prepare “Just-in-Time” documents for NIH submissions likely to be funded, or any required pre-award documentation as requested by a sponsor.
- Prepare revised budgets based on the actual award amount, if a proposal is funded.
- Work with OSP to coordinate the facilitation of funded proposals or contracts to ensure execution, proper post-award paperwork submission, and set-up of accounts.
- Coordinate with the researcher to prepare progress reports for funded proposals/grants, as well as closeout reports, at the end of grant funding.
- Coordinate and prepare paperwork and information for the requisite office (OSP or VPCFO) needed for execution of subawards, business agreements, or additional contractual obligations under the award.
- Request credit, if needed, when an award has been made but funding has not yet arrived.
- Request no-cost extensions and amendments while preparing contractual paperwork for NCEs or amendments, if needed.
- Prepare cost-share forms, if needed, both pre- and post-award.
- Create, maintain, and distribute a grant opportunities list.
- Research funding opportunities.
- Provide faculty with quarterly or monthly financial reports for each sponsored research account.
- Assist faculty with sponsored account budget issues such as insufficient funds, unallowable costs, and accounting errors.
- Upon account set-up, reconcile the proposal budget with the awarded budget.
- Provide guidance and instruction regarding budget and cost restrictions as well as financial terms and conditions of each award.
- Project future expenditures.
- Maintain sponsored accounts compliance with internal (UT) and external (sponsor, state, federal) policies and procedures.
- Assist faculty with effort certification and sponsored research effort management.
- Perform account pre-certification for college-sponsored research accounts.
- Provide necessary cost-share information and invoice expenditure detail as requested by SPAA.
- Work with OERS pre-award staff to process post-award amendments (including no-cost extensions and/or extensions with additional funds), post-award credit authorizations, and “spend available” requests.
- Assist departmental staff with voucher processing.
- Perform checks and projections for cost and budget transfers on sponsored research accounts.
- Act as a liaison between department/faculty and OSP/SPAA.
- Coordinate any audits involving college-sponsored research accounts.
- Please notify post-award staff immediately if you have been contacted for an audit.
- Work with SPAA to rectify sponsor invoicing and/or receivables issues, as well as provide invoice and financial reporting guidance.
- Per any departmental-specific financial need, provide sponsored project account expenditure reports for annual or quarterly expenditure tracking, faculty merit review information, U.S. News & World Report ranking information, and more.
College of Education
Office of Educational Research Support
1912 Speedway, STOP D6300
Austin, TX 78712-1821
Parking is available in the Brazos Parking Garage and there is a 30-minute loading zone area behind the Sanchez Building if needed.